Responsible public Governance : an authentic and universal alternative for more efficient human and ethical public services
Dr. Stéphane Monney Mouandjo GD. CAFRAD Yaoundé May 2017
Seminar on Monitoring and Evaluation in terms of Operationalization of Results-Based Management (RBM)

 

Background and Justification

Since the era of independence, African countries have been embarking upon on rigorous programs of varying magnitudes aimed at reforming the public sector, the civil service and State institutions. These programs also aimed to develop a better quality of service rendered to citizens. Over the last two decades, reform efforts have taken on an even more important dimension, with particular emphasis on innovation and modernization of public administration as well as on the transformation of the civil service in general. It has to be said, however, that these efforts do not, to date, seem to yield the desired results.

Both within the electoral campaign program and outside, politicians redouble their imaginations in order to achieve their objectives and in particular those of building development projects in line with campaign promises and compatible with the expectations of the populations and with their visions.

But most of the time, these projects and programs face enormous difficulties, most often linked, not as it is commonly said, to a lack of political will, but rather to a deficit in the construction of rigorous mechanisms of monitoring and evaluation of the projects and programs put in place. This deficit is based in many respects not only on the inadequacy of qualified personnel in this field, but also sometimes by various forms of dispersion of energy and resources which unfortunately does not always allow to realize in an efficient and optimal way the ambitions besides noble. Thus, it often seems to be as a dichotomy between the speeches of the leaders and the results observable on the ground.

Upon observation, however, results-based management (RBM) appears to be one of the most appropriate responses to succeed in curbing this apparent dichotomy with regard to the proposals of solutions it offers and the means it proposes to provide in order to accompany States in the less risky conduct of their projects and programs. It provides, in particular, a logical framework for analysis that can best respond to the various problems raised by the management of government projects and programs. Hence the need to reflect on one of its aspects, which is the issue of monitoring and evaluation, subject of this seminar.

In fact, RBM is intended to be a method that puts the effective realization of results at the center and at the end of the activities, but which, in order to do so, requires subordination to its principles and, in particular, to the obligation to regularly and rigorously monitor and evaluate each stage of the progress of the project or program. But the central question is not simply to know what it means to evaluate or why evaluate, but it is rather about knowing how to assess whether the goal is ultimately the achievement of a result.

Therefore, it is necessary to specify that in order to evaluate, one must possess certain useful information. Hence the ideas of openness, transparency, accountability and commitment for achieving results that meet the initial expectations and goals.

Monitoring and evaluation in the implementation of RBM is therefore an indispensable phase in the implementation process of RBM. While it is true that the discourse on RBM is well known in most countries, it is equally true however that the monitoring and evaluation process, which is central to the actual achievement of results, remains little controlled by the parties involved, not only in the chain of production of results in public administrations, but also in other bodies having applied these principles.

Long considered to be the preserve of a certain type of institutions, RBM and its monitoring and evaluation of projects and programs twin constitute the essential, if not the major element of any effective management mechanism. That is why CAFRAD, together with its partners, has devoted to it a significant part of its activities through various meetings organized in particular in Cotonou (2007), Yaoundé (2008), Tangier (2009), Rabat (2009); Banjul (2010), Rabat (2011), Tangier (2013) and then accompanied national initiatives in this direction, notably in Bamako at the end of 2016.

This reflects both the attention paid by African States to this management approach and the importance of monitoring and evaluation issues, the implementation strategies, which have so far not been sufficiently mastered by a number of actors. This is why CAFRAD has chosen to return to these issues and specifically on this issue, in order to accompany States as well as public and private administrations wishing to deepen their knowledge through useful exchanges on monitoring and evaluation techniques and mechanisms in terms of implementation of RBM.

The challenge of such a meeting is not only to foster exchanges between experts and public administrators in the implementation of monitoring and evaluation of RBM, but above all to enable the various stakeholders in these proceedings to share their experiences.

The other challenge is to allow better implementation of RBM in countries that have adopted it, even if some important discussions arise most often and, in particular, the question of adaptation or adaptability of the principles laid down by RBM. RBM with regard to some contexts, and finally, it will be about reviewing the effectiveness of the form of monitoring and evaluation carried out in one country or the other in the light of the strategies put in place by the various States and administrations and given the varying levels of their development.

The massive participation and the enthusiasm shown by the participants during the debates on the occasion of the previous seminars are a loud testimony of the interest of African political decision-makers and technocrats in RBM. For this reason, CAFRAD, in line with the recommendations made by the participants at the last seminar in 2013, decided to continue the reflection on RBM by examining more closely the question of monitoring and evaluation, its form, its methodological requirements in order to give policy-makers and policy implementers strategies that can inevitably lead to results that are in line with the planned expectations and therefore generally satisfactory.

Purpose of the seminar

The main objective of the seminar is to provide participants with the opportunity to deeply examine the issues and find practical answers. Specifically, the seminar will allow participants to:

  1. Share and cross-breed ideas based not only on their expertise and best practices, but also on their various national and individual experiences on RBM;
  2. Strengthen the capacity of public and private administrators present at this meeting in terms of monitoring and evaluation;
  3. Find ways to ensure that planning officials (politicians/decision-makers), implementers (technocrats/civil servants) and stakeholders (the masse/beneficiaries) are jointly involved in the effective implementation of RBM observing specific criteria and conforming to universally accepted standards and best practices;
  4. Review the procedures and effect of M & E in the implementation of government projects and programs;
  5. Sharpen understanding on how to put in place a system for effective monitoring and evaluation of projects and programs in public and private administrations;
  6. Promote the development of strategies, legal, institutional and infrastructural frameworks that are likely to promote synergy between policy makers and civil servants in the context of RBM;
  7. Assess the progress made by the various public and private administrations in monitoring and evaluation.

Content of the programme

  1. The principle of monitoring and evaluation in the implementation of RBM: content and characteristics;
  2. Conditions and tools necessary for the effective accomplishment of Monitoring and Evaluation in the implementation of RBM;
  3. Structural and cultural barriers to a rigorous application of monitoring and evaluation in the implementation of RBM;
  4. Monitoring and evaluation applied to HRM in public administration;
  5. Intra-African cooperation in terms of monitoring and evaluation in the implementation of RBM.

Target participants

The seminar is organized for the decision-makers and the political, economic and social leaders of the continent, that is to say:

  • Ministers from different Departments;
  • Auditors General, the heads of the supervisory institutions and the inspectors of public services;
  • Secretaries-General and Directors-General of Ministries and other State and parastatal institutions;
  • Parliamentarians;
  • Representatives of civil society organizations, the private sector and international organizations.

Methodology

The proceedings will be carried out in plenary session. The various sessions will be facilitated by resource persons endowed with long experience. These resource persons will introduce the presentations and conduct the discussions. Those will give rise to proposals that will be the subject of a report, which will be presented together with recommendations and the action plan. Presentations and report will be published.

Expected results

It is expected that after this seminar, participants will become more aware of the use of the performance/results-based administration/governance approach. It is also expected that the seminar will serve as an introduction to in-depth training or specific and practical workshops to be organized later in this field.

Registration fees

As a contribution to the conference fee, participants will pay a token amount of US $ 300 (Three hundred dollars). This amount will be paid on the first day, at the time of registration.